Comdata
Automating and Digitizing Fleet Compliance Tasks

Ensuring regulatory compliance in the fragmented fleet industry has always posed challenges to both drivers and carriers. Manually managing logs and tracking fuel receipts consumes a significant amount of time and leaves the door open for audits and potential fines. With the new Electronic Logging Device (ELD) rule on the horizon, recording and storing information electronically will help fleet managers to stay compliant. The early feedback from many drivers also reveals encouraging feedback. Bringing innovative solutions to the country’s largest mobile workforce, Brentwood, TN-based Comdata, Inc. is helping organizations reduce compliance paperwork and boost productivity.

Comdata simplifies the complexities of the fleet industry with core offerings like the Comdata Card, Comchek^® Mobile, the Comdata Hotel Network, and IFTA Tax Services to help a wide spectrum of companies operating small and large fleets. The Comdata Card provides one of the most widely accepted fuel cards for truck drivers, plus the ability to separate company and personal funds on a single card. The card’s dual account functionality delivers the transaction-level controls that fleets require, while providing convenient personal funds management valued by drivers. It also enables real-time reporting and analytics that aid in smart fueling. (Comdata also hinted at some exciting upcoming announcements to help fleets comply with Regulation E and other State and Federal payroll requirements.)

Revolutionizing payment management in the trucking industry, Comdata has recently crafted a new digital platform for faster and more secure funds transfer between brokers, carriers, drivers and even lumpers.

Comdata empowers fleets to stay in compliance with state regulations, leveraging its Licensing Services and IRS certified processes

Comchek Mobile is a debit card and smartphone app combo that allows the industry to send, receive spend and track funds with ease, including electronic peer-to-peer funds transfers.

Comchek Mobile leverages the simplicity of Comdata’s Comchek Express Checks—a paper and code-based money transfer system that has been one of the most widely accepted methods for paying lumpers and distributing driver advances and settlement. Payments can now be easily distributed to carriers and drivers electronically by entering a shipper’s unique Comchek Mobile User ID. “We’ve seen rapid growth in electronic and peer-to-peer transactions throughout the global economy, as well as within the trucking industry itself,” notes Greg Secord, President of Comdata North American Trucking. “Comchek Mobile brings this modern functionality to our customers, giving them an easier way to send and use the funds they need, when they need them.”

Users can also reap the benefits of discounted fuel purchases across Comdata’s proprietary fuel discount network, withdraw funds at Cirrus ATMs, and make PIN debit purchases at Maestro locations.

Helping clients keep their wheels in motion, Comdata also empowers them to stay in compliance with state regulations, leveraging its IFTA Tax, Permitting, and Licensing Services. Secord says, “For IFTA Tax filings specifically, we provide a service that reduces the administrative burden for clients and speeds up their filing process. We are able to match each driver’s fuel purchase data with their logs or GPS pings, to calculate their state by state tax liability and file on behalf of the customer.” The company has also entered into a partnership with leading ELD provider KeepTruckin to boost their Hours of Service compliance capabilities.

Comdata identifies trends and current challenges in the trucking industry through comprehensive market research and hosting an annual user’s conference, The Exchange. Emphasizing a performance-based culture and combining experience with new ideas, Comdata recognizes and rewards employees for outstanding work to ultimately ensure client satisfaction. Serving the fleet industry for years with numerous satisfied clients, the company intends to further strengthen its presence in North America and continue focusing on fleets and drivers.